FRC-Fundraising Committee:
From Jill Gaus, President:
As I mentioned in the report last month, there will be some changes to the Fundraising Committee and there will be two new co-chairs.
I am in touch with two deaf-blind people to see if one of them would like to co-chair.
I met with CM Hall (one of the existing co-chairs) while she was in Michigan visiting family on Dec 23rd, 2011. She has agreed to co-chair the FRC because of her passion for AADB and her willingness to help get AADB “up and running” again.
CM Hall, Ed.M., NIC Advanced; EIPA Ed K:12; is project coordinator of the Western Region Interpreter Education Center at Western Oregon University (WOU). She has worked in K-12 and various post-secondary environments as a staff interpreter and has considerable experience with platform and deaf-blind interpreting.
In addition to her background as an interpreter and interpreter educator, CM has had a successful career as fundraiser and political strategist for nonprofit organizations, as well as having worked on several national and statewide Democratic and initiative political campaigns.
Projects for FR:
a.. Offering lifetime membership (we have had 2 inquiries of wanting to
join as lifetime members)
b.. I am doing research with the National Philanthropic Trust Special Project Assistance and we are making plans for AADB to join their project and help give valuable decision-making information to foundations and other high-level philanthropic donors and will drive funding. Details will come next month after I meet with them.
Sub Committee of FRC:
Fortune 500 Committee Report
By: Mark Gasaway, Chair
In the fall of 2011 a Fortune 500 committee was set up as a sub-committee under the fundraising committee. A decision was made to wait until the New Year to start working within this committee. A few committee members are needed to help write letters to Fortune 500 companies. Thus, we can build relationships with the companies to help AADB with fundraising sources.
If anyone is interested in serving on this committee or have any questions, please contact me and let me know. My address is mark.gasaway@comcast.net.
FC-Finance Committee:
Mike Reese, chair
The Finance Committee completed the review of the 2012 budget and it has been submitted to the President and Secretary in a motion to the board for
review and acceptance. This will be completed sometime this month.
As it was a very busy time for me at my work this last month, I had not been able to focus on the other tasks with the committee as yet, but will do so this month.
5YSPC-5-Year Strategic Planning Committee Report:
Karyn Campbell and Mark Gasaway, co-chairs
The AADB Board has passed a motion that will allow the Five Year Strategy Planning Committee to move forward on a main goal to help AADB become a stronger organization for the future.
A sub-committee of the 5-Year Strategic Planning Committee (5YSPC), chaired by Sarah McMillen and Rene Pellerin, has been formed to create a survey that will be used to help the board determine what focus AADB should take, per membership feedback.
The survey will be connected in part with the main goal and in part with how Sarah and Rene, as members, connect with the memberships' wishes. They are working on questions that will help the members have a better voice in AADB matters as a whole.
Both the Main Goal Proposal and Survey will be available to the members in the February report.
Law Committee
Maricar Marquez, chair
The Law Committee will start updating confidentiality forms to ensure the effectiveness of information sharing within AADB and its members. The Law Committee also will continue to work on bylaws changes. More information will follow.
PC-Policy Committee:
Chris Woodfill, chair
As mentioned in last month's report, this is on hold.
MMC-Multi-Media Committee Report
Co-Chair: Scott Davert
Co-Chair: Kacie Weldy
Mission: To provide IT support with the membership database and the AADB.org website. Also, the committee will provide continuous updates, notifications, information, and resources to the members of AADB and all others who have an interest in being involved with AADB. These will be provided, through (but not limited to) the following means of public relations, communications, and various media platforms: Email, Facebook, Twitter, AADB Blog, AADB.org website, Newsletters, "AADB Today", mailings, and any other means deemed necessary.
Sub committees
IT committee – This committee provides direct support for the website maintenance and interfacing with the membership database. Also, it provides support to the board and Executive Committee with the decision making processes regarding commitments and system interfaces for credit card transactions and online payments. This committee will also make use of volunteer outside consulting regarding technological aspects of setting these processes up for optimal use of AADB resources.
Activities and tasks performed:
1. Publications web page updated with the December 2011 AADB Today issue.
2. Completed set up of Committee web page.
3. Finished set up of various web pages for the 2011 Symposium highlights.
4. Continuing the process of updating Common Grounds with donor and membership information since it was last updated in June 2011.
5. Continuing the process of organization and scanning of donor slips and copies of payments received via postal mail from March through October 2010 into electronic format for future record keeping.
6. Continuing the process of compiling of donor information from 2010 donations received via postal mail from March through October.
7. Numerous hours spent working through both Common Grounds and Convio and working with the reporting, batching, and data entry functions of the software
8. Numerous reports ran for data entry and administrative functions, including but not limited to membership expiration dates, duplicate records management, and online transactions to be entered into QuickBooks.
9. Numerous IM meetings with various board members to relay information, report findings, and validate results compiled.
10. Creation and set up of 2012 Membership drive within Convio and Common Grounds leading to the creation of Online membership registration forms for both Individual and Organizational memberships.
11. Creation of AADB-L List Guidelines and Rules.
Short term goal
Update the AADB.org and Convio website information with current data.
Long term goal:
Timely updates to the AADB website and membership
databases and possibly changes to the website for more accessible formats.
PR committee – This committee is responsible for all mailings going out to the general membership, including but not limited to AADB Today, board election forms, conference information, proposed changes to policies and procedures, and all other information. The members of this committee will be
responsible for compilation and creation of documents to be sent out in accessible formats, in print or electronically.
Activities:
1. Posting of AADB updates to Facebook, Twitter, and AADB blog.
2. Approval of requests to join Facebook
3. Email distribution of the Holiday Greeting.
4. Email distribution of Membership Information.
5. Creation and processing documents for sending out paper mail copies of the December AADB Today.
6. Began creation of the mailing list from 2010 donors to utilize for fundraising postal mailings.
7. Set up and start of project of compilation of information for state organizations, agencies, and deaf-blind listservs, to be posted on the AADB
resources page.
Short term goals:
1. Facilitate and establish an open line of communications between the Board
and Executive committee and the general membership- both on-line members and
those without.
a. Set up a team of people to create an informative mailing to be distributed to the membership of the changes and happenings of AADB since the Symposium, the proposed bylaw changes, and the financial state of AADB.
Long term goals:
To provide accessible, timely, and routine distribution of information to the general membership.
1. Set up a team of people to create and/or compile articles to go out in each AADB Today.
2. Provide to the general membership timely and informative mailings of board elections and proceedings, FCC updates and technological updates affecting deaf-blind people.
NRC Networking and Recruitment Committee:
Mark Gasaway, chair
Last month, December 2011, there was no report due to a misunderstanding of who is doing this membership recruiting and networking. The problem has been resolved and this committee will take on membership recruitment drives and do networking where feasible.
There is hope that a membership drive can be conducted in different states with AADB members taking part in such drives. The committee needs to work on developing a reliable membership drive plan that will be successful.
More on this committee will be available in the next report.
SSP Committee Report
Elizabeth Spiers, chair
We sent out a survey to 22 SSP programs in December 2011 to ask them how they train their SSPs. So far, we have 5 responses from this initial mailing. Because of the busy holiday season, I sent another email to the other SSP programs that have not yet responded, and asked if they could answer the questions by January 25th. When we get the new information, we will compile this in a final summary which will be sent to the members and which we will use to develop our tasks for the next few months.
OF-Office Committee Report:
From Lynn
To save money, the board has voted to transfer the phone calls and faxes over to eVoip. We are now using eVoice and eFax and this seems to be a success as we are not missing any calls. The numbers for the main telephone and for the faxes are still the same. There are three extensions, one for donation, two for membership, and three for all other inquiries. The first two goes directly to the secretary, Debby Lieberman and the third one go to me (Lynn Jansen). We take all calls directly from our homes.
For the month of December we answered 28 phone calls and 106 emails. If we don’t know the answers, these are forwarded to the correct person.
Jill reported she is working with the Landlord about advertising the office space and this is being done. We are having difficulties getting into Craigslist but will keep trying to advertise on this list. Jill was also able to negotiate with the Landlord and there will be no increase in rent
for the year 2012.
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